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LABORATORY PROCEDURES FOR
REFERENCE NO: PH/2003/04/01
TITLE: DISTRIBUTION OF PHAGES TO CUSTOMERS
This document describes the basic procedure to be followed when
phages are distributed to customers.
- Input/check customer in database upon receipt of the order:
Phages can be supplied to laboratories and educational institutions
and to individuals operating in a professional environment, but not to private persons.
Therefore, first orders should be sent on an order form with official letterhead, signed
by an authorized person.
- Check the availability of the ordered material:
If the material is no longer available in the collection, the customer
must be informed.
- Check order details, security, quality and transfer restriction codes as well as the
necessary documents allowing the customer to receive and handle the ordered
- All details on shipment and invoicing should be on the order form
- Necessary documents with regard to security, quality and transfer restriction codes
should be enclosed with the order.
If these criteria are not fulfilled, the collection has to contact the customer and, when
appropriate, send the necessary documents.
- Input order in computer; retrieval of the ordered material from the distribution stock;
adapt stock management system; packaging and administrative handling of the dossier:
If all criteria decribed in paragraph 1-3 are fulfilled, the order can be entered into the
computer. All relevant information concerning customers, resources and stock management
must be computerized and linked. As such, delivery notes, (proforma) invoices, address
labels and shippers declarations can be automatically generated.
Every effort should be made to supply only pure, viable and authentic
resources. Phages can be distributed in various forms, mostly dependent on the
- Bacteria-free lysate suspension, high titre is desirable
- Vacuum-dried on filter paper (according to a known described method;
e.g. used by DSMZ for some phages)
For packaging and transmport, the collection should follow national and/or
international regulations which are explained in "Rohde, Shipping of infectious,
non-infectious and genetically modified biological materials International
regulations, 1998 edition, DSMZ Deutsche Sammlung von Mikroorganismen und
Zellkulturen GmbH". This brochure can be obtained from DSMZ upon request.
Phages are not regulated as dangerous goods and hence the respective
transport regulations don't apply whereas phages can usually be sent by
postal mail. Instructions how to handle the material should be provided.
- Dispatch via courier or postal service:
The customer assumes full liability for handling, storage, loss and
possible abuse of material supplied by the collection. Consequently, the collection will
not accept claims for damages and/or injuries arising from shipment or handling of
prepared for CABRI by DSMZ in cooperation with NCCB and NCIMB
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